How to convert, remake, transform a diagram from Visio into a graphic file. How to open a previously created Microsoft Visio document Visio how to open in Word

Diagrams created in Visio 2010 can be used in a variety of ways:

Insert into a document for later printing.
Use as an electronic document.
Save for transfer to third parties.
Print on a separate sheet.

Perhaps you can come up with other destinations. Let's see how to work with ready-made circuits.

Inserting into a document

Consider inserting a Visio 2010 diagram into a Word 2010 document as the most common use case. Once you master it, you can easily cope with other programs in the package Microsoft Office 2010.

So, you have a document with text for which you have drawn a special diagram. In Visio 2010, go to the page with the diagram you want and click . Please note that there is no need to select elements, otherwise, when inserting, excesses may appear, for example, in the form of dimensional captions on the walls. Now switch to the Word window and click . The diagram will be inserted, and you can use it as you do with regular embedded images: change proportions, position, rotation angle, etc.

However this is not simple picture. By double-clicking on it, you will open the Visio editor directly in the Word window (see Figure 1). Even the Word tool ribbon is replaced with the Visio 2010 ribbon and only the tab "File" with the corresponding set of commands is missing.

Figure 1 – Editing a Visio diagram directly in the Word window

It won’t be very convenient to create the entire diagram here, but this method is ideal for making quick edits. To return to editing text, click on any accessible part of the Word 2010 window.

If you do not want to insert the entire diagram into one of the documents, then you do not need to create a duplicate in Visio with the selected part. Select the elements you need, copy them and paste them into the document. Any unselected image elements will not be used.

Figure 2 - The excesses of the inserted circuit

As I said, when selecting some elements, excesses may appear (see Fig. 2). So, signatures appeared on the walls. Is it possible to avoid them without creating new scheme? Yes, there is a way. After inserting the elements, open the Visio 2010 embedded editor by double-clicking on the embedded object, then select the components of the diagram ( ) and deselect it. The signatures will be lost.

You do not need to launch Visio 2010 to insert an entire diagram. In Word 2010, on the tab "Insert" select button "An object" and specify the path to the saved *.vsd document (see Fig. 3).

Figure 3 – Inserting a Visio diagram through the “Object” menu

Size Word file this will increase the size of the Visio file. If you want to avoid this, use the option "File Link". However, when transferring Word document, or if the path to the schema is changed, the embedded image will be lost. To maintain connection when transferring files, use a relative path. For example, your document is saved in some folder under the name document. docx. A diagram called schema. vsd. Then the relative path will be − schema. vsd. Enter the file name in the appropriate line without clicking the button "Review", and save the result. Now when you transfer or move both files, the connection will remain.

The described methods also work in PowerPoint, but quick editing is impossible in it - the diagram is inserted as a raster image.

You can embed Visio 2010 diagrams directly into the message body this way Email Outlook 2010, but I think this is not the best option. The recipient who does not use the Outlook email program will receive not a Visio diagram, but a set of files image001. emz And oledata. mso. And if viewing vector image in format EMZ If it’s not difficult, you won’t be able to edit the diagram. Better attach Visio 2010 diagram as a file VSD to allow editing, or save it as a bitmap image. About saving files to various formats and will be discussed in the next section.

Saving a file for transfer

Even if users of your diagrams do not have Visio 2010 installed, they will likely be able to see the drawings because... The Microsoft Office distribution includes the Visio diagram viewer by default. If it is not there, you can find it on the Microsoft website:

Visio 2007 Viewer(7.7 MB) + Update Pack 2(up to 10 MB)
Visio 2010 viewer beta(16.7 MB for 32-bit and 29.5 MB for 64-bit)

But these distributions are quite large and require additional effort to install. Maybe, end user You won’t want to move your mouse anymore. But you can export your diagrams to a variety of graphic formats that will open on any computer. Let's take a closer look at the most used of them.

Figure 4 – Supported file formats for saving

Brief conclusion: use formats PNG or GIF for transferring schemes that do not contain full-color photographs and gradients. Best suited for designs with photographs and gradients JPEG with quality settings above 75%. Other formats (excluding native VSD) you will need it quite rarely.

Please note that you need to repeat the procedure for saving in raster format (PNG, GIF, JPEG, etc.) to each pages of your document.

You can use the resulting images on the Internet, in documents, or in some other way. You don't need Visio 2010 or its file viewer to display them.

Printing diagrams

Open section "Seal" on the tab "File". Visio 2010 does not offer as many options as Word 2010. There are only "Seal", "Quick Print" And "Preview".

When choosing "Quick Print" Visio 2010 will output the diagram to the default printer with standard settings. This option exists for those people who do not want to understand dialog boxes. "Seal" will open a standard printing window where you can control the printer driver. But we have drawn a rather complex illustration and want to get the expected result, and not a pig in a poke, so we will choose "Preview"(see Fig. 6).

Figure 6 – Print preview window

The diagram is displayed here as it will look on a piece of paper. Of course monochrome printer will not be able to convey colors, and you must remember this.

Click the button "Header and footer" to add information along the top or bottom edge of the sheet. In the window that opens, you can specify up to six such elements with different locations. By pressing the triangle button, you can insert service information (see Fig. 7).

Figure 7 - Adding headers and footers

Click the button "Page settings" to open a dialog box with settings (see Fig. 8).

Figure 8 – Print settings window

Only one tab with a self-explanatory name is responsible for printing here. "Printing Settings". You can specify size paper, orientation output and change scale. If you have a printer larger than A4, then you can print the diagram on the appropriate sheet by selecting it in the list "Paper in the printer", but most likely your printer is standard – A4 format. Without access to a large format printer, you can get a large diagram by specifying the value scale over 100%, or by increasing the number of pages in width or height. So, by specifying 4 pages in each direction, you can get an A0 format diagram on an A4 format printer. You just have to cut and glue 16 sheets yourself. But this is a different story (see Fig. 9).

Figure 9 – Result of gluing sheets of an enlarged diagram

By selecting a large scale, you will see an already enlarged image in the preview window. To switch between parts of the diagram, use the buttons "Next/previous tile"(see Fig. 6). These buttons are also responsible for switching between pages.

Please note that the quality vector illustration does not suffer from scaling up. If you try to enlarge a raster image in this way (a JPEG photograph, for example), you will inevitably get a blurry print with enlarged compression artifacts (a square grid, haloing in contrasting areas, etc.).

You can print mesh document by checking the appropriate option. By default, the grid is not displayed.

Conclusion

Visio 2010 is quite closely integrated with the applications of the Microsoft Office 2010 suite. This makes it possible convenient use schemes in documents of various kinds (text, tabular, etc.). In this case, there is no need to call the program to make small edits.

Despite the fact that the composition office suite includes the Visio 2010 diagram viewer, there will often be a reason to save an image in raster format. Use GIF formats, PNG and JPEG to achieve small file sizes with great versatility. Subsequent editing of exported diagrams will be difficult, but often this is not necessary. In any case, you should keep a copy of the diagram for yourself in the native Visio 2010 format - VSD.

Schemes are widely used in a wide variety of documents, but can also be printed separately. Visio 2010 has the built-in ability to print images both in standard format and in enlarged format, which in some cases allows you to do without printing services.

Ilya Vyatkin

Diagrams created in Visio 2010 can be used in a variety of ways:

Insert into a document for later printing.
Use as an electronic document.
Save for transfer to third parties.
Print on a separate sheet.

Perhaps you can come up with other destinations. Let's see how to work with ready-made circuits.

Inserting into a document

Consider inserting a Visio 2010 diagram into a Word 2010 document as the most common use case. Once you master it, you can easily handle other programs in the Microsoft Office 2010 suite.

However, this is not a simple picture. By double-clicking on it, you will open the Visio editor directly in the Word window (see Figure 1). Even the Word tool ribbon is replaced with the Visio 2010 ribbon and only the tab "File" with the corresponding set of commands is missing.

Diagrams created in Visio 2010 can be used in a variety of ways:

Insert into a document for later printing.
Use as an electronic document.
Save for transfer to third parties.
Print on a separate sheet.

Perhaps you can come up with other destinations. Let's see how to work with ready-made circuits.

Inserting into a document

Consider inserting a Visio 2010 diagram into a Word 2010 document as the most common use case. Once you master it, you can easily handle other programs in the Microsoft Office 2010 suite.

Figure 1 - Editing a Visio diagram directly in the Word window

It won’t be very convenient to create the entire diagram here, but this method is ideal for making quick edits. To return to editing text, click on any accessible part of the Word 2010 window.

Figure 2 - The excesses of the inserted circuit

As I said, when selecting some elements, excesses may appear (see Fig. 2). So, signatures appeared on the walls. Is it possible to avoid them without creating a new circuit? Yes, there is a way. After inserting the elements, open the Visio 2010 embedded editor by double-clicking on the embedded object, then select the components of the diagram ( ) and deselect it. The signatures will be lost.

You do not need to launch Visio 2010 to insert an entire diagram. In Word 2010, on the tab "Insert" select button "An object" and specify the path to the saved *.vsd document (see Fig. 3).

Figure 3 - Inserting a Visio diagram through the "Object" menu

This will increase the size of the Word file by the size of the Visio file. If you want to avoid this, use the option "File Link". However, when transferring a Word document, or changing the path to the diagram, the embedded image will be lost. To maintain connection when transferring files, use a relative path. For example, your document is saved in some folder under the name document. docx. A diagram called schema. vsd. Then the relative path will be - schema. vsd. Enter the file name in the appropriate line without clicking the button "Review", and save the result. Now when you transfer or move both files, the connection will remain.

The described methods also work in PowerPoint, but quick editing is impossible in it - the diagram is inserted as a raster image.

You can embed Visio 2010 diagrams directly into the body of an Outlook 2010 email this way, but I don't think it's ideal. The recipient who does not use the Outlook email program will receive not a Visio diagram, but a set of files image001. emz And oledata. mso. And if viewing a vector image in format EMZ If it’s not difficult, you won’t be able to edit the diagram. Better attach Visio 2010 diagram as a file VSD to allow editing, or save it as a bitmap image. Saving files in various formats will be discussed in the next section.

Saving a file for transfer

Visio 2007 Viewer (7.7 MB) + Service Pack 2 (up to 10 MB)
Visio 2010 viewer beta (16.7 MB for 32-bit and 29.5 MB for 64-bit)

But these distributions are quite large and require additional effort to install. The end user may not want to move the mouse too much. But you can export your diagrams to a variety of graphic formats that will open on any computer. Let's take a closer look at the most used of them.

Figure 4 - Supported file formats for saving

Please note that you need to repeat the procedure for saving in raster format (PNG, GIF, JPEG, etc.) to each pages of your document.

You can use the resulting images on the Internet, in documents, or in some other way. You don't need Visio 2010 or its file viewer to display them.

Printing diagrams

Open section "Seal" on the tab "File". Visio 2010 does not offer as many options as Word 2010. There are only "Seal", "Quick Print" And "Preview".

Figure 6 - Print preview window

The diagram is displayed here as it will look on a piece of paper. Of course, a monochrome printer will not be able to reproduce colors, and you must remember this.

Figure 7 - Adding headers and footers

Click the button "Page settings" to open a dialog box with settings (see Fig. 8).

Figure 8 - Print settings window

Only one tab with a self-explanatory name is responsible for printing here. "Printing Settings". You can specify size paper, orientation output and change scale. If you have a printer larger than A4, then you can print the diagram on the appropriate sheet by selecting it in the list "Paper in the printer", but most likely your printer is standard - A4 format. Without access to a large format printer, you can get a large diagram by specifying the value scale over 100%, or by increasing the number of pages in width or height. So, by specifying 4 pages in each direction, you can get an A0 format diagram on an A4 format printer. You just have to cut and glue 16 sheets yourself. But this is a different story (see Fig. 9).

Figure 9 - Result of gluing sheets of an enlarged diagram

Please note that the quality of the vector illustration does not suffer from increasing the scale. If you try to enlarge a raster image in this way (a JPEG photograph, for example), you will inevitably get a blurry print with enlarged compression artifacts (a square grid, haloing in contrasting areas, etc.).

You can print mesh document by checking the appropriate option. By default, the grid is not displayed.

Conclusion

Visio 2010 is quite closely integrated with the applications of the Microsoft Office 2010 suite. This makes it possible to conveniently use diagrams in various types of documents (text, spreadsheet, etc.). In this case, there is no need to call the program to make small edits.

Despite the fact that the office suite includes the Visio 2010 diagram viewer, quite often there will be a reason to save an image in raster format. Use GIF, PNG, and JPEG formats for small file sizes and great versatility. Subsequent editing of exported diagrams will be difficult, but often this is not necessary. In any case, you should keep a copy of the diagram for yourself in the native Visio 2010 format - VSD.

In order to continue working with a previously created document, you need to open the corresponding file. There are several ways to do this, the simplest of which is to double-click the left mouse button on the file icon in the window Windows Explorer. This will automatically launch Microsoft Visio, and the document you specified will be opened in it for editing.

Visio files can be easily recognized by their characteristic blue icons; in addition, if you are working with Windows 7, the Explorer window will present small copies of the diagrams and diagrams contained in the files (Fig. 2.8). If Visio is already running and ready to go, you can open an existing document using the command File → Open or buttons Open located on the toolbar.

By calling this command or clicking on the button, you will see on the screen the document selection window shown in Fig. 2.9. Go to the desired folder, left-click to select the desired document and click Open.

If your chosen folder contains many different files, you can “filter” the files of the desired type using the drop-down list located in the lower right corner of the window. By default, All Visio Files is selected in this list, which allows you to display only files in formats that are fully supported by this program.

If your computer has an operating system Windows system Vista or 7/8, then to search for a file you can enter part of its name in the field Search, located at the top of the window.

By selecting the item Open or Open original, you can start working with files in normal mode. Changes made to a document during the editing process will be saved in the same document. If you do not want the changes to affect the original document, select the command Open as copy. In this case, the document will receive a new name immediately after opening, and its editing will not be reflected in the source file. A copy of the document with the new name will be in random access memory computer. To write it to disk, use the command File → Save or File → Save As.

Another way to protect the source file from being accidentally saved in a modified form is to open it read-only. This can be done using the Open for Reading command from the Open button menu (see Figure 2.10). When you try to save an edited document, you will be prompted to choose a new name for it.

The best way to protect important documents from accidental changes or damage is to create them in a timely manner backups. If such copies are stored outside the computer, for example on CDs, then they will be reliably protected not only from careless editing, but also from equipment failure or infection by computer viruses.

For even greater user comfort, Microsoft Visio stores information about recently edited documents, as well as the templates used to create new diagrams. A list of three recently used templates is presented in the central part of the program window in Fig. 2.11. On the right side of the window there is a list of documents recently opened for editing. In addition, a list of recently opened documents is in the menu File(see Fig. 2.12). Using the appropriate command, you can quickly open the desired document.

20.07.2013